Virtual meetings are becoming more common in the sense that they save time and money by reducing travel expenses and also allow board members more flexibility, or boost communication. Virtual meetings have many benefits however, there are some drawbacks. A well-planned and executed virtual meeting can be as effective as an in-person one However, it’s important to remember the following points when planning and hosting these kinds of events.
Be sure that everyone has the correct equipment and software. It isn’t easy to keep the entire board engaged when there are technical issues that hinder participants from being able to hear each other and watching presentations or using their cameras. It’s a good idea provide all attendees with detailed instructions for checking their cameras, microphones and speakers prior to the start of the meeting to eliminate these problems.
It is important to ensure that the agenda is planned in advance to ensure that discussions remain focused. Boards can be entangled in conversational side-bars if you don’t have a schedule to guide the meeting. Make sure that all topics are covered within the allocated time to ensure that your attendees don’t feel that nothing was accomplished or that their time has been wasted.
The camaraderie and conversations that take place in person board meetings are difficult to replicate online. However, there are ways to enhance your virtual experience by incorporating fun and engaging activities like breakout sessions or even a test. Use regular feedback loops to gather information about how directors and members are participating in the meeting. Find out what works and what doesn’t work, and what could be improved.
https://seboardroom.com/how-to-structure-nonprofit-board-positions
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